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Guidelines for Submitting Proposals
This document is for non-profit organizations that wish to submit a proposal to Jewish federations of Canada - UIA.
Guidelines for Project Proposals Submitted to UIA Canada
All project proposals submitted to UIA Canada must be structured as follows:
- Background: One or two paragraphs introducing the organization/region and relevant challenges or successes. This serves as the introduction to the proposal.
- The Problem/Need: One or two paragraphs that describe the particular problem/need facing the given area/region/field.
- The Response: One or two paragraphs describe the proposed project in relation to the problem and how the project responds to the designated need.
- Target Population: Who will benefit from this project? Include quantitative measurements (number of expected beneficiaries).
- Project Components: A detailed outline of the proposed project, including (as relevant): Planning and program stages, size, potential impact, implementation.
- Evaluation: How will you evaluate the success of this project? Include measurable, quantitative elements.
- Project Partners: Listing of additional agencies providing support and/or funding and the amount of that funding.
- Budget: Table, including project element and cost in Canadian dollars only. Include total cost and funding from partner agencies, broken down by year if necessary. After the chart, repeat the total request in bold.
UIA Canada has embarked on a new system of performance measurement, which must be incorporated in all projects submitted.
Thus an approved project will have the following attributes:
- A clearly described objective or set of objectives. Essentially what are you trying to accomplish?
- Given the objective(s), how will you determine what success means; how do you describe success?
- What mechanism will be used to measure success objectively?
- What is the time period to measure success?
- What form of report is made assembling and evaluating the data?
- Given the results and evaluation how will the project be adapted to recognize the data received?
Note- Determining success measures can be a challenging task, depending on the project. If a project’s objective is to disseminate food baskets then perhaps the quantity given out might satisfy the measurement requirement. A school tutor program might be measured by change in school marks. The number of jobs received might measure a project which trains welfare recipients. A project to affect attitudes might require surveys concerning the attitudes performed at both the beginning and end of the project to measure the difference.
Formatting and Style
The proposal must be single-spaced, in font Garamond 12 pt with single line spaces between sentences. Headings must be in bold. Recommended length of the entire proposal – including budget tables – is 2.5 pages.
Logo and photographs
Logos must be sent in .jpg or adobe format. Include at least 4 or 5 high-resolution photographs of project beneficiaries and physical project needs.
- All proposals submitted to UIAC are first cleared for Canadian Revenue Authority (CRA) issues by our accounting department.
- All proposals approved by UIAC in Israel are sent to the Jewish Federations in Canada for distribution, and not directly to individual donors.